Set up Save to Network Folder Using the HP Embedded Web Server | HP Printers | HP

Set up Save to Network Folder Using the HP Embedded Web Server | HP Printers | HP


This video shows how to use the Save to Network
Folder feature on your HP LaserJet Enterprise, MFP, or ScanJet. The Save to Network folder feature saves scanned
documents directly to a network folder. Before the Save to Network Folder feature
can be enabled, it must first be configured. There are two methods to do this: Basic configuration using the Save to Network
Folder Setup Wizard And Advanced configuration using the Save
to Network Folder Setup. We will show you how to set up the Save to Network Folder feature using each of these methods. First, make sure the printer has an active
network connection. In addition you will need to have the following: Administrative access to the printer The fully qualified domain name of the destination
folder OR the IP address of the server. On the printer control panel, touch the Network
button to display the IP address or host name. Your control panel might look different but
the steps are the same. Next, open a web browser. In the address line, type the IP address or
host name exactly as it displays on the printer control panel. Press Enter. If the web browser displays a message indicating
that accessing the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer. Choosing the Save to Network Folder setup
wizard method opens the setup wizard in the HP Embedded Web Server or EWS for short, for
basic configuration. Select the Scan/Digital Send tab at the top
of the screen. Click Save to Network Folder Quick Set Wizard. Quick Sets are short-cut jobs that are available
from the Home screen or within the Quick Sets feature on the product
control panel. Click Continue to proceed with the configuration. From the Add or Remove a Save to Network Folder
Quick Set region, click Add. Select the Quick Set Title field, and type
a title for the quick set. Open the Button Location drop-down menu and
select the Quick Sets Application or Home Screen option to indicate where the Quick Set button will display on the printer control panel. Select the Quick Set Description field, and
type a description explaining what the quick set will save. Click Next. In the Configure Destination Folder region, select UNC Folder Path and type a folder path
where the scan will go. The folder path can either be a fully-qualified
domain name or the IP address of the server where the network folder is located. Make sure you type the correct folder path including folders and subfolders. Open the Authentication Settings drop-down
menu and select one of the following options. select Use credentials of user to connect
after sign in at the control panel or select Always use these credentials. Note: If Always use these credentials is selected, a user name and password must be entered in
the corresponding fields. Select the Windows Domain field, and type
the Windows Domain. The Windows Domain can be found by navigating
to System in the Control Panel settings on your PC. Click Next. In the Configure File Scan Settings region,
select the default scanning preferences for the Quick Set. Then, click Next. Review the Summary region, and then click Finish. From the Save to Network Folder Setup region,
review the selected settings, and then click Finish to complete the setup. In the left navigation pane, click Save to
Network Folder Setup. Click Enable Save to Network Folder. Click Apply. Basic configuration is now complete. The following section will cover the advanced
configuration and is optional. The following steps show how to use the advanced
configuration method to enable the Save to Network Folder feature. Select the Scan/Digital Send tab at the top
of the screen. Click Save to Network Folder Setup from the
left navigation pane. Select the Enable Save to Network Folder checkbox. If this box is not selected, the feature is
unavailable from the printer control panel. From the Quick Sets region, click Add. The Quick Set Wizard opens. Select the Quick Set Title field, and type
a title for the quick set. Open the Button Location drop-down menu and
select the Quick Sets Application or Home Screen option to indicate where the Quick
Set button will display on the printer control panel. Select the Quick Set Description field, and
type a description explaining what the quick set will save. From the Quick Set Start Option list, select
one of the following options. Enter application, then user presses start or Start instantly upon selection. If this option is chosen, select one of the
following options under Original Sides Prompt. Use application default or Prompt for original sides. Click Next. Use the Folder Settings region to configure
the types of folders the printer sends scanned documents to. There are two types of destination folders
to select from: Shared folders or FTP folders and Personal
shared folders. There are also two types of folder permissions
to select from: Read and write access and Write access only. The following steps will show how to configure
the folder settings for each option. To configure the printer to save scanned
documents to a standard shared folder or an FTP folder, complete
the following steps. If not already selected, select Save to shared
folders or FTP folders. Click Add. The Add Network Folder Path window opens. The followings steps will show how to complete
the folder configuration with the Save to a standard shared network
folder option. We will show the steps for the Save to an
FTP Server option later in this video. If not already selected, select Save to a
standard shared network folder. Select the UNC Folder Path field, and type
a folder path. The folder path can either be the fully-qualified
domain name or the IP address of the server where the network
folder is located. Make sure you type the correct folder path
including folders and subfolders. To automatically create a subfolder for scanned
documents in the destination folder, select the Custom Subfolder field and type
a folder name. Select a format for the subfolder name from
the Custom Subfolder drop-down list. To restrict the subfolder access to the user
who creates the scan job, select the Restrict subfolder access to
user checkbox. To view the complete folder path for scanned
documents, click Update Preview. Open the Authentication Settings drop-down
menu and select one of the following options. Select Use credentials of user to connect
after Sign In at the control panel or Select Always use these credentials. Note if Always use these credentials is selected, a username and password must be entered in
the corresponding fields. Select the Windows Domain field, and type
the windows domain. Click OK. The following steps will show how to complete
the folder configuration with the Save to an FTP Server option. If not already selected, select Save to an
FTP Server. Select the FTP Server field, and type the
FTP server name or IP address. Select the Port field, and type the port number. In most cases the default port number does
not need to be changed. Select the FTP Folder Path field and type
a folder path where the scan will go. To automatically create a subfolder for scanned
documents in the destination folder, select the Custom Subfolder field and type
a folder name. Select a format for the subfolder name from
the Custom Subfolder drop-down list. To view the complete folder path for scanned
documents, click Update Preview. Open the FTP Transfer Mode drop-down menu,
and select either Passive or Active. Select the Username field, and type the user name. Select the Password field, and type the password. Click Verify Access to confirm the destination
can be accessed. Click OK. The Personal Shared Folders option is used
in domain environments where the administrator configures a shared
folder for each user. To configure the printer to save scanned documents
to a Personal shared folder, complete the following steps. Select Save to a personal shared folder. Select the Retrieve the device user’s home
folder using this attribute field, and type the user’s home folder in the Microsoft
Active Directory. To add a user name subfolder at the end of
the folder path, select Create subfolder based on user name. To restrict the subfolder access to the user
who creates the scan job, select Restrict subfolder access to user. To send scanned documents to a folder configured
for read and write access, complete the following steps. If not already selected, select Send only
to folder with read and write access. To require the printer to verify folder access
before starting a scan job, select the Verify folder access prior to job
start checkbox. Click Next. To send scanned documents to a folder configured
for write access only, complete the following steps. Select Allow sending to folders with write
access only. Click Next. Follow these steps to configure the
Notification Settings. Open the Condition on Which to Notify drop-down
menu, and select one of the following options. option one: select Do not notify. or option two: select Notify when job completes. or option three: select Notify only if job fails. Open the Method Used to Deliver Notification
drop-down menu and select a method of delivery. If the method is E-mail, type the email address
in the Notification E-mail Address field. To include a thumbnail of the first scanned image
in the notification, select the Include Thumbnail checkbox. To prompt the user to review their
notification settings, select the Prompt user prior to job start checkbox. Click Next. From the Scan Settings region, set the default
scanning preferences for the Quick Set. Click Next. From the File Settings region, set the default
settings for the Quick Set. Click Next. From the Summary region, review the Summary dialog. Click Finish. From the Save to Network Folder Setup region,
review the selected settings. Click Apply at the bottom of the page to complete
the setup. You can find additional helpful videos at
hp.com/SupportVideos and on our YouTube channel, youtube.com/HPPrinterSupport.

5 Comments

  • Yannaphon Thiengjit says:

    I have a problem it say :
    The following conflicts were found:
    A Save to Network Folder Quick Set requires user credentials for write access. Control panel access to Save to Network Folder should require a network sign-in method.

  • Syed Saqib says:

    I am facing problem of """""""Folder path not found""""""""" Both my laptop and Scanner HP 8500 Fnl are on same network and from Laptop in can Ping my printer through IP ''''' Device are communicating I can access my scanner through on Laptop Web Page using scanner IP Address. When I create Quick Set by completing all steps ( I Provide shared Folder compete Path e.g \computer name or IP Address Shareholder complete path). When on Scanner i try to Save on Network Folder ……Message apear """"""""""" Share Folder Path not found""""""' How to resolve it any one can guide please.

  • Tumi Matshai says:

    whats causing this issue The following conflicts were found
    Current Save to Network Folder settings are in conflict. Go to the Save to Network Folder Setup page to view the conflicts and resolve them

  • MrMJMTech says:

    What about on a macOS computer?

  • James Canales says:

    hello, I have an question,
    I enter the browser but only information comes out

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